Napoleon Series Format and Style Guide
The Napoleon Series has grown into the biggest Napoleonic site on the
internet. It has over 60,000 items available for the public to
access for free. The Napoleon Series is maintained by a team of
international scholars who volunteer their time for free. In
addition to the 10,000
our History Forum, we average about 1,000 new items added
to our site every year. Each of these new items is edited and formatted
prior to being placed on the Series. This involves hundreds
of hours of work every year.
The job of the Napoleon Series editors is to ensure that all papers
that we publish meet a minimum standard of research and are placed in
the correct format. Checking the spelling and grammar of the paper
is the author’s responsibility.
The following guidelines are to be used for all contributions to the
Napoleon Series website. This includes articles, book reviews, commentaries
and other material. They were developed so that all contributions published
by the Napoleon Series will have a uniform look and to minimize the amount
of time required to format the papers for the internet. Unless
given prior approval by the editor, all papers must follow these guidelines. Those
papers that do not follow these guidelines will
be sent back to the author for revision.
This guide is not intended to limit the content of any
it is designed to aid authors in properly formatting their articles and
to reduce the amount of time spent editing the articles.
Quality of Research and Writing
The Napoleon Series strives to maintain a high level of research and
writing. Our standards of research, writing and formatting do not
differ greatly from that which would be considered acceptable at any
university or professional publication. However, when writing
your paper please keep in mind that
guidelines used in academic style papers do not work in HTML, consequently,
the rules listed below must be followed. Furthermore, the Napoleon
Series has an international audience, which results in many of our readers
not being fluent in English. When
you write your paper your goal should be to construct a convincing argument
based on the quality of your research. The writing style should be clear
and concise and not overwhelm the reader with terminology or your vocabulary. Avoid
obscure words so the average reader does not have to consult a dictionary
when he reads your paper.
All contributions to the Napoleon Series must be in either Word, txt, rtf, or html format.
Please use the following formatting when writing your paper:
Consistency. Do not change your
style in your paper. Always:
-- spell a name or place the same way.
-- use the same method for identifying a unit.
-- be consistent with the use of foreign words or terms.
-- if using an uncommon abbreviation or acronym,
indicate its meaning with the first usage, and then be consistent with
its use thereafter.
Line Spacing and Paragraphs: Paragraphs should be single spaced. Do
not indent at the beginning of a new paragraph. When start a new paragraph, double space
between the two.
Tabs: Never, ever use Tabs. HTML will not accept tabs.
Columns and Tables: Do not use columns. Use tables. This
is also very effective when you want to show sub-units of an organization.
Justifying Paragraphs: Use left alignment only. Do not justify
both margins of your paragraphs.
Font Size and Type: Use 12 font and Times New Roman. Do
not change the font size or type anywhere in your paper.
Bold: Only use Bold text for the title of the article or subtitles.
Italics: Keep italicizing to a minimum. We prefer
that you italicize foreign words but it is not necessary.
Quotes: If you have a lengthy quote, put it in quotation marks
and the Editor will format it in html with indentations. Do not indent
your quotes. It will not work in html. Do not change spellings
in quoted passages to meet the language requirements of this editorial
Underlining: Do not underline, except when showing the
title of a book.
Superscripts: Do not use superscript, such as: 12th Line
Infantry Regiment. Instead use: 12th Line Infantry Regiment. This
may require adjusting the settings on your computer.
Dates: Always spell out the month. Do not use
numbers instead of months. For example:
1 February 1807 instead of 1.2.07
Abbreviations. Try to avoid
using abbreviations. Should you use them, only use the ones listed
below. Otherwise, please check with the editor first:
Units: When giving a unit name, you may use the following abbreviations:
Company: Co (3rd Co)
Battalion = Bn (i.e. 3rd Bn)
Squadron: Sqdn (i.e. 3rd Sqdn)
Regiment = Rgt (3rd Rgt)
Ranks: There are many conventions for the abbreviation of rank and some
Napoleonic forces had ranks that had no equivalent in other armies. As
a general rule, should you abbreviate ranks, always spell it out the
rank. The following abbreviations for rank can be used, however
should you choose to use a different abbreviation, you must use the same
abbreviation for that rank throughout the paper. When a unique
rank is given please write it in full followed by the abbreviation you
intend to use in parenthesis. For example, “Colour Sergeant (CSgt).” In
general terms, officer ranks can be abbreviated as follows:
Lieutenant Colonel: LTC
Major General: MG
Lieutenant General: LG
Field Marshal: FM
English Spelling and Usage: American and British Commonwealth English
have different spellings and usages. Authors
use however please consistent
in your spelling.
Names: Where possible give the full name of a person when first used,
Harding, rather than B
Foreign Language Terms:
-- Use foreign terms (e.g., non-English words in an English-language
article) correctly, not simply to impress or decorate.
-- Avoid using a foreign term where a good, accurate English-language
equivalent exists, unless use serves to improve clarity (e.g., identifying
units of different nationalities by using their designations in their
native language), makes a helpful distinction, or is supported by customary
usage where English would seem awkward (e.g., “Yeagers”,
“Jägers”, “Chasseurs”, “Cazadores”, “Caçadores”,
or “Cacciatori” instead
-- When using a foreign term that is not in common use in English,
either put in parentheses or in a footnote the English equivalent the
first time you use it.
-- You may put foreign terms in italics.
-- Do not change your style. If you use the foreign term to
describe a unit, always use the same term for that and similar units
of the same nation or language-family. For example: “21eme Légère”
or “21st Light”.
-- Avoid mixing languages in a single terminological phrase, such
as “21eme Light”, or “21st Légère”,
or “3rd Chasseurs à cheval” (unless,
of course, quoting an historical usage).
Color: Do not use color for either your font or to highlight
a table. Keep all text
Bullets and Numbers: if you want to use them, keep them simple
-- letters or numbers only. Do
indentations or tabs with them. The
editor will indent them, if needed, when the paper is formatted in html.
Use of Footnotes or Endnotes: Footnotes or endnotes must be
included using the footnote function in your word processing program. The
specific format is shown further below in this guide. Use footnotes or
endnotes for the following:
-- A descriptive footnote to explain something in the text. This
should be rarely done. If something needs more than one or two
sentences to explain it, then a link to another page can be set up.
Indicate to the editor that this is what you would like to have done.
-- To cite the source where you found the information.
Illustrations: A picture or
a map is often worth 1,000 words. Feel free to send illustrations
with your article.
-- We cannot use any illustration that is still protected by copyright,
unless you have
for us to use it – and please state that it has been obtained,
and from whom. If you took the photograph or drew the illustration
or map, please indicate that they are yours.
-- There are almost 5,000 images on the
you may use to illustrate your article. We also have access to
a vast image collection. If you feel that you need an image for
your article and can not find one that is not protected by copyright,
-- Do not embed the illustration in the article. Send it separately.
-- Ideally, the illustration should be a minimum of 150 dpi. If
you send an image with a lesser resolution, there is a good chance
we will not be able to use it.
-- Indicate where in the paper you would like the illustration. We will try to place it as closely
as possible to where you asked us to.
-- When selecting maps, try to select those that best support your
text. Sometimes overly detailed maps do not enhance the text and confuse
-- Provide a short caption – no more than twenty words
for each illustration. You
indicate the source
of the image with the citation.
Numbers: Numbers from zero to nine should be written as words,
while 10 and above using numbers. Figures with four or more numbers should
have commas, such as 1,250 or 235,000 and not 1250 or 235000.
Author’s Biography. A brief biography of
the author can appear with the article should
the author wish to include it. Please restrict this to no more
than two or three sentences, focusing on your area of interest.
The Napoleon Series has the well earned reputation for being the place
to go to on the internet for information on our era. As our
reputation grows, we must ensure that the quality of our writing stays
high. Below are some common areas that we have had problems with
in the past.
Copyright is designed to protect the individual’s work and covers
written material, images, photograph, and music. The Napoleon Series
will not knowingly violate copyright. The following are the copyright
the Napoleon Series:
-- All works are protected by copyright for 70 years after the death
of the author / creator of the object.
-- If the author is not known, than the copyright is from 95 years
from date of publication.
Plagiarism is the use of another source’s ideas (including specialized
information) or words without stating where you found it, thereby implying
they are your own. To avoid plagiarism, cite the information’s
source. The Napoleon Series has zero tolerance for plagiarism. Those
papers that contain plagiarism will not be published.
Fair Use is a concept set up by
copyright law which allows the use of material that would normally be
copyrighted, for scholarly or research purposes.
For the purpose of articles for the Napoleon Series, our working guideline
is to limit any given quotation to 500 words or 1% of a copyrighted work’s
text, whichever is shorter, and to 800 words or 1% of a copyrighted work’s
text total in the article. A copyrighted
image cannot be used without the legal permission of its owner.
We strive for solid, dependable standards of research and, as with any
scholarly paper, you must state where you found your information. This
establishes the credibility of your paper.
Please remember that
contribute to the intellectual integrity of an article, reinforces the
dependability of its data, and empowers the arguments it presents. Citations
also assist interested readers and other scholars to explore related
lines of inquiry.
When to cite: You must cite where you found the information in the following
-- When you are quoting from another
-- When you provide particularly uncommon
or unusual information, or information from an unusual or generally
inaccessible source (this permits others to reference it through your
work). For example you accessed the information from the Public Records
-- When you draw on information from
other sources to formulate or support your ideas.
-- When the idea or information you
are using is not your own.
-- If you cite information from the
Napoleon Series, you must treat that information like you had obtained
it from a book.
You do not need to cite when:
-- The information is common knowledge. Common
knowledge is any information that an informed person on our era should
know. For example: Napoleon was born on
15 August 1769.
Waterloo was fought on
18 June 1815.
-- When the information is your own. For
example, you measured the width of the bridge at Alcantara (though
it may be useful to indicate ).
How to cite:
-- Book: Author’s Last Name, First Name. Title
of Book. Place of Publication: Publisher, Date of Publication. Page
numbers where the information can be found.
-- Magazine or journal: Author’s
Last Name, First Name, “Name of Article,” Title of Journal,
Volume (Month of Publication), Year of Publication, page(s) referenced
-- Website: Author’s Last Name, First Name
(if available). “Title of Article.” Date
of Article (if available). Name of Website. Date
You Accessed the Information. URL of website.
-- Public Records Office: Name of item, Date of
Item, Great Britain, Public Record Office, London.
-- Archives de la guerre: Name of item, Date of Item,
France, Archives de la guerre, Service historique de l'armée de la terre, Château
de Vincennes, MSS, [hereafter SHAT], Name of Correspondance,
Register, or Material, Carton Number
Bibliography or Sources
Include at the end of your paper, a bibliography. It should
contain all sources cited in your paper and be in the same format as
the citation. The bibliography should be alphabetized by the first
word in the citation,
Tips for Those Who Are not Fluent in English
We welcome and encourage contributions in English from those for whose
primary language is not English. As it can be very difficult to edit
your work into standard English, we recommend
you try the following:
1. Write your
work in your own language first. Keep your words simple
and your sentences short. The more complex the words and
the longer the sentences, the more difficult it will be to translate
2. Do not use
expressions or slang that are unique to your
3. Keep your
titles simple: “A History of the French 4th Hussars”
4. If possible,
avoid electronic translators. Ask a friend to help with the translation.
5. Ask someone
who is a native speaker of English to read your paper and make suggestions.
We also welcome papers written in other languages, however
we have no capability to translate them into English or to edit them
in the language it is written in. Even if your paper is not
in English, it still must comply with the formatting instructions and
contain citations for your sources.
What Happens Once a Contribution is Submitted?
Authors will receive confirmation that their contribution has been received
by the Editor. Once the paper had been reviewed and edited another message
will sent to the author advising of probable publication on the website. Authors
should their contribution require significant revision before acceptance
for publication.Should you have a question or
comment on this editorial policy, please contact the Editor at: Contact
This guide should serve to help contributors in preparing material for
publication on the Napoleon Series Website. It will help us to ensure
the prompt editing and formatting of your contribution and to ensure
consistency in format. When in doubt about a formatting question, authors
are encouraged to contact the Editor for clarification.
Version Date: August 2007